Microsoft SharePoint

Share, collaborate, and manage content with your team

What is Microsoft SharePoint?

As part of Microsoft 365, SharePoint is a browser and Cloud-based platform. It’s a tool that’s designed to enhance collaboration, data, and content sharing within your business. It allows you to organise teams and project work online, while managing the risk involved with sharing data over the internet. As a powerful business tool, this online platform is accessible via a URL. It allows businesses to store, organise, share, and access information from anywhere, and from any device, through a standard web browser.

It allows employees to search and access a library of business documents while enabling collaboration within teams and with clients. You can easily track and manage documents for review and can access approval features, including e-signatures.

How easy is SharePoint to implement?

As a Microsoft SharePoint consultant, Cubit Technology will analyse your business needs. We will then put together a sitemap of how SharePoint can work for your business.

As it’s highly configurable, we can design a custom hub site to suit how your business operates. We can easily migrate your existing document library over to SharePoint. SharePoint’s centralised online location allows it to work as an intranet, providing functionality that is accessible from anywhere, allowing you to effectively manage internal communications.

SharePoint features

Simplify workflows

Initiate, track and report common business activities, such as document review and approval, issue tracking and signature collection. Allows simple sharing and seamless collaboration.

Harness collective knowledge

SharePoint’s powerful search, content management and conversations tools allow businesses to make informed decisions by looking at information and insights.

Manage User Permissions

You can specify user permissions to certain documents and policies to ensure they are efficiency managed in accordance with your compliance regulations.

Intranet Functionality

Employees can store, use, and share information with colleagues or other departments by setting up SharePoint hub sites that integrate with Microsoft Teams.

To find out more about Microsoft SharePoint, get in touch

Is Microsoft SharePoint secure?

Microsoft SharePoint is highly secure, as the data housed within it is stored at the Microsoft G-Cloud data centres in the UK.

In addition, SharePoint has several built-in security features that allow Site Administrators to control which users within your organisation have access to sites and documents.

You and your team can also utilise the multitude of document management permissions to ensure that you protect your confidential business data from any unauthorised access.

The Benefits of Microsoft Sharepoint

Customisable and Scalable

Microsoft SharePoint integrates seamlessly with all Microsoft products. There are many tools to suit your business and custom features can also be built. Apps can be modified to fit your specific business or project requirements. As well, you can easily add or remove users easily.

Collaboration and information exchange

SharePoint seamlessly connects employees with the documents, information, people, and projects they need. It simplifies access to business information between teams by enabling real-time collaboration – keeping everyone informed. Version control is not an issue, as you can maintain a single document while allowing multiple users to continuously update it. This includes keeping a record of the changes and the ability to revert back to an earlier version, if needed.

Access your documents from anywhere

SharePoint allows users to access email, business documents or collaborate at any time and from anywhere via the cloud.

Enhanced Security and Compliance

The security of data is a major concern for businesses. With an increase of cyberattacks, SharePoint can prevent security breaches. With a range of security features, your team can share files and collaborate, while controlling and monitoring who has access to specific data and sites. You can also ensure compliance, by specifying security settings, storage and auditing policies. You can monitor user behaviour, seeing when documents were accessed, and can organise permissions. Hosting operations through an integrated platform reduces your businesses vulnerability to leaks and attacks.

Frequently Asked Questions

What is SharePoint?

SharePoint is a Microsoft platform designed for document management and team collaboration. It enables organisations to create internal sites, store files securely, and manage projects, facilitating better teamwork.

What is the difference between SharePoint and Microsoft 365?

Microsoft 365 includes various productivity apps, while SharePoint is focused on creating collaborative workspaces, secure data storage, and efficient document management.

Can I share SharePoint files with people outside of my organisation?

Yes, SharePoint enables secure file sharing with external users. You can set permissions to ensure only authorised individuals have access, making it suitable for collaborating with clients or vendors.

How do I set up SharePoint?

Setting up SharePoint involves structuring your site, configuring permissions, and setting up document libraries. For guidance, Cubit Technology can assist in making the setup process tailored to your organisation’s needs.

How can I use SharePoint more effectively?

To use SharePoint effectively, organise document libraries, set access permissions, and integrate with Microsoft 365 tools. Automated workflows and version control improve collaboration and document tracking, and our IT strategy experts can offer tips to maximise productivity.

Want to know more about Microsoft SharePoint?

To find out if Microsoft SharePoint is right for you, call us on 020 3535 0680 or fill out the form below.